PF Name change form, Date of Birth, Address correction & update process – Online and Offline

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Many PF members face challenges at the time of PF transfer or PF withdrawal due to errors in the name, date of birth etc.

Have you faced similar issue? Do you want to change the name or date of birth in your PF account? Have you changed your surname after marriage and the new name is in bank account but not in PF account?

In this post, I am providing more details around process and form to change and update your details in PF account – Name, Date of Birth, Communication Address, Email account, Mobile Number etc.

 

A.  Change of Name in EPF Account – Online Method – New

You can now apply to make changes online and you need following:

1. Active UAN, 
2. Access to EPFO’s Unified Portal website, 
3. Aadhaar number, 
4. Employer needs to forward the request online to EPFO. 

Step by Step process to make change in the name in your PF account 
Step 1:  Login to the EPFO UAN Portal:  https://unifiedportal-mem.epfindia.gov.in/memberinterface/

Step 2:  Click on “Manage>Modify Basic Details”. 

Step 3: Now, provide the correct details as per Aadhaar (System will verify the details entered with UIDAI- Aadhaar Data) 

Step 4: On clicking “Update Details” on the previous screen, request will be submitted to the employer for further approval. Before submission by employer, employee can withdraw the request by pressing “Delete Request” 

 

 

Process to be followed by employer

  • 1: Employer will login to Employer Interface of Unified Portal  and can view the change requests submitted by employees by clicking on “Member>Details Change Request” 
  • 2: Employer can view the online requests and then accept or reject with remarks.  After approval of request, employer can see the latest status of request. 
  • 3: After approval of request by employer, request will appear as a task in login of Dealing Hand, of concerned EPFO office, in the Field Office Interface of Unified Portal.  Dealing Hand can login and view the online change requests by clicking “Member>Details Change Request”. 
  • 4: After due verification, the Dealing Hand can submit his/her recommendations to the Section Supervisor. The Dealing Assistant can put the case either for Approval or Rejection by selecting the appropriate radio button, i.e., Recommended for Approval or Recommended for Rejection with proper remarks. In the same manner, the Section Supervisor can submit his/her recommendations to the regional provident fund commissioner (RPFC). Finally RPFC can Approve/Reject the case 

 

 

B.  Change of Name in EPF Account – Offline Method

If your name is incorrectly recorded in the EPF account or if you want to change it after your marriage, then you need to submit the details in the prescribed form (attached below) alongwith the copy of ID proof.

The form needs to be signed by you as well as your employer with company seal. You need to submit the form to your company and the company will send it to the regional PF office.

ID proof required to change the name in your PF account:

  • PAN Card
  • Voters Identity Card
  • Passport
  • Driving license
  • ESIC Identity Card
  • Aadhaar Card
  • Bank passbook copy/Post Office Passbook.
  • Ration card
  • Any school/education certificate, Certificate issued by Registrar of Birth & Death.
  • Certificate based on the service records of the Central/State Government Organization.
  • Copy of electricity/water/telephone bill in the name of the claimant.
  • Letter from a recognized public authority or public servant verifying the identity and residence of the member to the satisfaction of the competent authority

As of now it is not possible to submit the name change request online. You need to submit the physical form. May be in future, EPFO may launch this facility to submit the name change request online.

If you have changed your surname after marriage, you can also change it in EPFO database using the form above. Make sure that the name is EPFO is same as name in Bank Account also, otherwise there may be an issue at the time of withdrawal.

See the offline form that you need to fill in to update the records – name change correction form

 

Change of Date of Birth in EPFO records

In case the date of birth is not recorded correctly in EPFO records, you can submit request to correct it. For changing date of birth in EPFO database, you need to same form and process as mentioned above (for name change) and provide date of birth proof. You can submit the same documents as mentioned in “Name Change “process as long as it contains date of birth also.

Verify if the change request for name and date of birth is processed correctly. You can check that by downloading the PF Passbook from UAN Portal – See link

Change of Email Address and Mobile number

You can update the email id and mobile number in EPFO records through UAN portal. You can login to the UAN portal and change these details.

Change in Contact Address

There is no such option to change the contact address. When you apply for PF transfer or PF withdrawal, you need to mention the current address on the form. The same is recorded by EPFO in their records.

If you have any queries related to change or update of name, adress, date of birth, email, mobile etc in PF records, please ask in the comment box below.

66 Replies to “PF Name change form, Date of Birth, Address correction & update process – Online and Offline”

  1. Asiruddin Mollick UAN 100562211243 my date of birth & father sarname is worng
    My mobile number is 9726174902

    1. Dear sir. My old address v.Raghavendran, s/o k.venkatraman, 232/129,second agraharam, salem.1. Now i am settled at my native place in trichy district. So i request. You to please change my address. My new, V.RAGHAVENDRAN, 83,AGRAHARAM, UMAYALPURAM, SUNDAIKKA(PO) MUSIRI (tk) TRICHY. (Dt) pin-621202

  2. SIR,
    Actually my name is is not matching with my aadhar or pan card so I want to change my my name in UAN and update my aadhar card

    1. You need to first get your Aadhar / PAN card correct. If thats correct, you can raise online request to your employer to correct name as per Aadhar.

  3. My request for change DOB and Name approved by employer and waiting for field officer approvel… How many days it will take for change already 8 days completed still not approvel

  4. My name manoj Singh right name manoj kumar singh shyam bahadur singh aadhar no 285004560034 sb i a.c. 33303901383 date of Barth 10/11/1971 mob 9452703624 manoj kumar singh right name kar diya Jay thank you for

    1. You can submit it online on UAN portal or you need to submit to your employer. They need to approve it before it is passed on to EPFO field officer.

  5. Hii sir
    How can I change the DOB in PF account when I resigned from the last company where I was working and joined the new company.

    1. You can submit the form online and your new company will validate the details. The online process is in the post.

  6. Hi,My name is Adlin Prinsto My PF name is Adlin Prinsto Amaladhason.i already updated my adhaar in KYC and got verified.now my PAN name(Adlin Prinsto) is mismatch with PF name.As discussed with my HR,he suggested to change my adhaar name also as per PAN name.afterthat,I changed my adhaar name as per PAN name.now my adhar and pan got same name.i tried to give name change request it shows,adhar is already verified it is not editable.what can I do?

  7. sir mai apna pf date of birth and name change karwana chahta hun maine already pf office jakar 2 docoments adhar card and pan card ke sath submit kar diya tha bt unhone reject kar diya to fir ab mai kese usko sahi karwau plss mujhe msg karein

    1. Hi Akash, You should check with the PF office – what was the reason for rejection. On that basis, you need to take next step.

  8. hi! sir my dob of birth is wrong on epf record i want to be corrected and also tried so many times on uan portal but every time getting rejected by field officer after all documents submitted physically also. what should i do sir i am very concern about it please help me.

    1. Hi Abhijeet, Are you trying online or offline method? Also is it being verified by your employer. What docs are you submitting to support the change?

      1. DEAR SIR ME APNA PASSWORD BHUL GAYA HU AUR JO MOBILE NUMBER MANE UAN ME DEYA THA WO GUM HO GAYA HAI , AUR MERA PF ME AUR AADHAR CARD MA NAME CHANGE HAI TO ME KYA KAR SAKTA HU SO PLEASE HELP ME

  9. Dear sir,
    my date of birth is wrongly updated in PF account. 4-year difference is there.i have approached my ex-employer and they have accepted the correction, they did it online and it showing that accepted by the employer approval pending at KR Puram office, the employer asks me to submit supporting documents ( school certificate ) along with the screenshot of the pending status.I had submitted, after one month the status has not changed than I went to PF office and enquired, they are saying that you have to resubmit all the documents alone with one explanation letter from the employer regarding the wrong entry of date of birth?
    is it required? the employer is not ready to give the letter. Kindly advise what should I do sir…

    1. I donto think that is necessary. As the application is submitted online that approved by employer online with necessary docs already uploaded, there is no need to submit docs again.

      You may want to raise the grievance at https://epfigms.gov.in/
      Keep in mind the grievance are also not very fast in responding, but they will respond in few weeks.

  10. Sir,

    Greetings!

    I want to change my DOB in PF account.
    Earlier I have sent all my documents to PF office. But they replied saying, I need to submit through “Correction Form” (heard copy).
    Can I submit the same through Online or do I have to download the form? If to download, where from?

    Kindly advice.

    Regards,
    Moses

    1. Hi Normally there is no requirement to submit the details offline. You may need to raise grievance or visit local EPFO office.

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